Internal Control | Compliance

Basic Policy

By achieving thoroughgoing commitment to ”compliance with domestic and international laws, our articles of incorporation, internal regulations and corporate ethics” (Compliance) and through open and fair corporate activities, we aim to be a company that international society relies on.

The IBIDEN Group adopted the “IBIDEN Standards for Employee Behavior” in December 1998 and the Compliance Promotion Regulations in August 2003, to facilitate its compliance activities. We continue to increase awareness of compliance, adopting a management approach that seeks to earn the trust and respect of all stakeholders.

Standards for Employee Behavior

The IBIDEN Group has established the “Standards for Employee Behavior” based on the IBIDEN Group Charter of Behavior as the standards for officers and employees to ensure compliance.
We are revising the “Standards for Employee Behavior” based on the global rules, expectations as well as request items from stakeholders and in compliance with laws and regulations of countries in which we operate. We are also revising them so that they are easier to understand for and communicate to employees. Revisions include items each officer and employee is required to abide by in terms of workersf human rights which we need to comply with under global standards.

The IBIDEN Group is committed to becoming a corporate group and a good corporate citizen that earns the trust of the international community, while each officer and employee faithfully implements the Standards for Employee Behavior.

We have established the IBIDEN Standards for Employee Behavior, which serve as compliance guidelines for officers and employees.

We have established the
IBIDEN Standards for
Employee Behavior, which
serve as compliance
guidelines for officers and employees.

Compliance Company-Wide Promotional Committee

In August 2003, the Compliance Company-Wide Promotional Committee headed by the president was formed in an effort to bolster compliance-related awareness across the Group. The committee carries out group-wide, pro-compliance activities and reviews such undertakings. Compliance-related policies and plans decided by the committee are communicated to each plant, which in turn rolls out individual actions in accordance with them. All group companies both in Japan and abroad have set up their own compliance organizations mandated to formulate and conduct individual actions.

Bolstering Compliance Activities

(1) Compliance Education

The Company runs a broad array of education programs including level-specific and workplace-specific training designed to enhance employee awareness of the importance of compliance. These programs include group discussions on causes of violations of the “Standards for Employee Behavior” and actions taken in response to the violations. They educate every single trainee in consciously deciding on the right action in a given situation.
Raising awareness through repeated training is important to thoroughly implement compliance. We have developed a system where employees, ranging from officers, managers, temporary workers and seasonal workers, can receive training by job grade on a regular basis and created a program with a clear target and purpose.

(2) Whistleblowing System

In case of learning of any suspected compliance violation in the Group, employees are generally required to report it, to consult, and to take action using the chain of command between the superior and the subordinate. We have, however, established a compliance consultation service for quickly solving any problem that cannot be reported through the usual channels.
The compliance consultation service is based on protecting the rights of whistleblowers, in ways including securing the anonymity and privacy of persons who seek consultation and guaranteeing to ban giving them any disadvantageous treatment. The service is available not only to employees of IBIDEN Group companies but also to all those working for the Group. We endeavor to make the service known to everyone by distributing cards which describe how to use the service and putting up posters
We provide multiple access channels to facilitate consultation: one inside the Company, another at a lawyer's office, and the other at an outside organization.
In addition, we have set up a consultation service for our supplier. We create an environment where we not only offer consultations internally but also gather valuable feedback on IBIDENfs compliance from our regular supplier.

(3) Self-Check

We conduct a self-check on the status of compliance with the “Standards for Employee Behavior” and a survey on compliance awareness every year, covering all employees including those of domestic Group companies.
In the self-check, employees subject to the self-check, including employees holding managerial posts, diagnose the state of compliance with items of the “Standards for Employee Behavior”, and compliance-related challenges at each Group company or plant are clarified through summarizing the results of the diagnosis. Any problem identified in this process will be addressed through remedial activities at Group companies and plants in the following fiscal year. We link little understood topics with educational programs. For instance, case studies illustrating compliance-related issues that many test-takers failed to answer correctly are published to increase their understanding.
In the opinion poll, the degree of satisfaction with the workplace and/or superiors and risks of injustice at the workplace are evaluated from various aspects, and features by office organization and those by Group company/plant are analyzed. We monitor changes in employee awareness and reflect the results in the compliance activities and educational programs of the following fiscal year, as is the case with the self-check.